Off-the-shelf inventory software is built for the average business. But your business isn’t average — it has specific information needs that standard fields don’t cover. Maybe you track the country of origin for customs purposes. Maybe you need to store a manufacturer part number alongside your own product code. Maybe you track product dimensions, certifications, colours, or compatibility notes. Whatever the unique data your products need, iMagic Inventory’s custom fields feature lets you add it directly to your inventory records.
Why Custom Fields Matter
The alternative to custom fields is maintaining a parallel spreadsheet alongside iMagic Inventory — one for your “real” product data and one for the extra information the standard fields don’t support. This creates synchronisation headaches, increases the chance of errors, and means your team has to consult two systems to get a complete picture of any product.
iMagic Inventory’s custom fields bring all your product information into one place.
What You Can Do with Custom Fields
iMagic Inventory lets you define custom fields on inventory items as flexible text fields with your own labels. You can add as many as you need, and they appear alongside the standard fields in each item’s record.
Common uses include:
- Manufacturer part number — for cross-referencing with supplier catalogues
- Country of origin — for import/export documentation or customs compliance
- Dimensions and weight — for shipping calculations or product specifications
- Colour or size variants — for apparel, furniture, or consumer goods
- Certification or compliance codes — for regulated industries
- Internal notes — for storage or handling instructions specific to that product
- Compatible models — for spare parts or accessories businesses
The key is that you define the labels, so the fields mean exactly what you need them to mean for your business.
How Custom Fields Appear in Practice
When a staff member opens an inventory item in View > Inventory, iMagic Inventory displays the custom fields you’ve defined alongside the standard product information. The fields are clearly labelled and easy to read. There’s no hunting through notes or switching to another application.
When running reports in View > Reports, iMagic Inventory can include custom field data in output, giving you richer reporting specific to your business context.
Setting Up Custom Fields in iMagic Inventory
Custom field configuration in iMagic Inventory is done through the Configure menu. You define the fields once and iMagic Inventory displays them on every inventory item going forward.
How to Add Custom Fields to Your Inventory
- In iMagic Inventory, go to the Configure menu and look for the Custom Fields or Inventory Settings section.
- Add a new custom field and give it a descriptive label (e.g., “Manufacturer Part Number”).
- Save the configuration. iMagic Inventory will now display this field on all inventory item records.
- Repeat for any additional custom fields your business requires.
- Go to View > Inventory and open a product record to confirm your new fields appear.
- Begin populating the custom field data for your products. For large catalogues, iMagic Inventory’s bulk import via File > Import lets you include your custom field columns in the CSV spreadsheet.
- Brief your team on what the new fields contain and when they should update them.
Keeping Custom Fields Useful
Custom fields only add value if they’re populated consistently. When you add a new product to iMagic Inventory, filling in the custom fields should be part of the standard process — not an afterthought. Consider adding a checklist to your product data entry process that includes custom fields as required steps.
Over time, well-maintained custom fields can become a competitive advantage. A business that can instantly tell a customer whether a product is certified for a particular use, compatible with a specific model, or available in a specific colour is providing a level of service that competitors relying on guesswork can’t match.
iMagic Inventory should reflect your business, not force you to adapt to its limitations — and with custom fields, it does exactly that.
Download iMagic Inventory free for 30 days and configure custom fields to match your unique needs today.